Privacy Policy
- Introduction
We respect your privacy and are committed to protecting the personal information you provide when using our website and services.
This Privacy Policy explains how we may collect, use, store, and protect personal information in connection with our conference support services, including services related to:- ECTRIMS 2026
By using our website or submitting information to us, you acknowledge that you have read and understood this Privacy Policy.
- ECTRIMS 2026
- Information We May Collect
Depending on the service you request, we may collect information such as:- Full name
- Email address
- Telephone number
- Billing information
- Accommodation preferences
- Check-in and check-out dates
- xNumber of travelers
- Room requirements
- Conference-related requirements
- Travel preferences
- Information submitted through contact or inquiry forms
- Payment Information
When you make a payment, payment information may be processed by a third-party payment provider.
Where possible, we do not directly store complete payment card information on our own systems.
Payment providers may process your information according to their own privacy and security policies. - How We Use Your Information
We may use your information to:- Respond to inquiries
- Provide requested services
- Process bookings or service requests
- Assist with accommodation arrangements
- Provide registration assistance
- Process payments
- Communicate regarding your booking
- Provide customer support
- Improve our website and services
- Prevent fraud or unauthorized activity
- Comply with legal obligations
- Information Sharing
We may share relevant information with trusted service providers when necessary to provide services requested by you.
For example, information may be shared with:
- Hotels or accommodation providers
- Payment processors
- Transportation providers
- Technology and hosting providers
- Customer-support providers
- Professional advisers where necessary
- Government or regulatory authorities where legally required
- Data Security
We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no method of electronic transmission or storage can be guaranteed to be completely secure. - Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing services, maintaining business records, resolving disputes, and complying with legal obligations. - Your Privacy Rights
Depending on your location and applicable law, you may have rights regarding your personal information, including the right to:- Request access to your personal information
- Request correction of inaccurate information
- Request deletion where legally permitted
- Withdraw certain consents
- Object to certain processing
- Request information about how your data is used
- Children's Privacy
Our services are intended for adults and professional conference attendees. We do not knowingly collect personal information from children where prohibited by applicable law. - Cookies
We may use cookies and similar technologies. Please review our Cookies Policy for additional information. - Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. - Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact us through the contact details provided on our website.